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Job profiles and application records

Where resumes and job applications leave records

Indeed and Greenhouse show why profile visibility, submitted resumes, application status, account deletion and employer retention need separate review.

Sources checked .

Conceptual illustration

A private profile can still have submitted applications

Indeed distinguishes Employers can find you from Employers can't find you. The latter makes the profile nonsearchable, but an employer you apply to can still see the application and resume details. Its help also says employers cannot view your job-search activity or see applications to other jobs. Indeed: profile visibility and applications

A searchable resume can acquire copies elsewhere

Indeed's privacy FAQ says a searchable profile can be available through its public URL and copied by search engines or other third parties. Changing visibility does not affect those copies or previous applications. The FAQ describes retention by processing purpose and legal requirements, rather than a single deletion deadline for every record. Indeed: searchable profiles, copies and retention

An application list is not a complete retention inventory

Indeed says applications may be absent from My Jobs because they were submitted elsewhere, used another account or email, or are older than six months. That display limit is not described as a six-month deletion policy. Withdrawal is available for direct Indeed applications, and the employer may still contact the applicant. Indeed: application details and withdrawal limits

Closing an account differs from a data request

Indeed's help distinguishes closing an account without deleting personal data from using its Personal Data Request form. It describes access and deletion requests, verification and a completion notice. A linked Glassdoor account remains separate; deleting Indeed does not itself delete that account. Indeed: account closure and personal-data requests

A reusable candidate profile and an employer copy differ

MyGreenhouse stores reusable application information. Its FAQ says profile updates apply to future applications and do not change details already sent to companies. Deleting the MyGreenhouse profile does not delete employer copies. For application access, correction or deletion, the FAQ directs candidates to the hiring company, which controls that application data. Greenhouse: candidate profile and employer application copies

Employer retention settings can change the outcome

Greenhouse's administrator documentation describes configurable retention periods and selected data for anonymization. Timers relate to hiring or rejection on all applications, with exceptions when another role is being considered. Automatic anonymization can be on or off. These settings do not establish one universal retention period for every Greenhouse employer. Greenhouse: employer-configured retention and anonymization

Anonymization has a defined scope

Greenhouse says a candidate's anonymization depends on the retention rule applied. The documented administrator operation is irreversible. A statement that an application was anonymized should therefore be read with the organization's explanation of which information was covered. Greenhouse: scope of candidate anonymization

Questions and answers

Does hiding an Indeed profile recall old resume copies?

Indeed says changing visibility does not affect copies elsewhere or previous applications. Indeed: searchable profiles, copies and retention

Does deleting MyGreenhouse delete employer applications?

Its FAQ says employer-held application data must be addressed with the company directly. Greenhouse: candidate profile and employer application copies

Is a missing application proof of deletion?

Indeed lists several reasons an application may not appear in My Jobs. Indeed: application details and withdrawal limits

Sources and scope

Public Indeed and Greenhouse documentation checked 10-24-2026. These are provider examples, not a finding about any specific employer or applicant.

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