To: [Holding agency's public-records custodian]
Date: [MM-DD-YYYY]
Subject: West Virginia FOIA request: plate-reader governance records
Under the West Virginia Freedom of Information Act, I request electronic copies of the following existing records held by [agency] for [start date] through [end date]:
1. Plate-reader operating policies, retention schedules, audit procedures and training materials effective during the period.
2. Executed equipment and data-service contracts, amendments, purchase orders and invoices during the period.
3. Existing lists of sharing partners and executed data-sharing agreements effective during the period.
4. Existing access or query audit logs for [narrow date range], subject to applicable exemptions and lawful redaction. This request concerns system governance rather than an individual's movement history.
If the requested records exist electronically, please provide electronic copies. Please provide an estimate before reproduction charges exceed [$ amount].
Please respond under section 29B-1-3(d), providing copies, advising when and where the materials can be inspected and copied, or supplying the written reasons for a denial. For withheld portions, please identify the legal basis and provide any accessible remainder.
Name: [name]
Reply contact: [email or mailing address]