To: [Holding agency's FOIA officer or records custodian]
Date: [MM-DD-YYYY]
Subject: Virginia FOIA request: plate-reader governance records
Eligibility basis: [Truthfully state Virginia citizenship or the qualifying media role that applies]
Under the Virginia Freedom of Information Act, I request electronic copies of the following existing records held by [agency] for [start date] through [end date]:
1. Plate-reader operating policies, retention schedules, audit procedures and training materials effective during the period.
2. Executed equipment and data-service contracts, amendments, purchase orders and invoices during the period.
3. Existing lists of sharing partners and executed data-sharing agreements effective during the period.
4. Existing access or query audit logs for [narrow date range], subject to lawful redaction. This request concerns system governance rather than an individual's movement history.
Please use an existing electronic format used in the agency's regular business. Before supplying records, please provide a cost estimate and notify me before charges exceed [$ amount].
Please provide the records or the written response required by section 2.2-3704. For withheld records or portions, please identify the subject matter and specific legal authority; please provide nonexempt portions. If the entire requested record is withheld, please also identify its volume.
If invoking additional response time, please explain the conditions making the initial response impossible.
Name: [name]
Legal address: [address, if required by the custodian]
Reply contact: [email or mailing address]