To: [Records custodian of the agency holding the records]
Date: [MM-DD-YYYY]
Subject: Vermont Public Records Act request: plate-reader governance
Under Vermont's Public Records Act, 1 V.S.A. sections 315-320, I request copies of these existing records of [agency] for [start date] through [end date]:
1. Written plate-reader operating policies, authorized-use rules, retention schedules and audit procedures effective during the period.
2. Executed equipment and data-service contracts, amendments, purchase orders and invoices during the period.
3. Existing executed data-sharing agreements and existing lists of sharing partners effective during the period.
4. Existing aggregate compliance or audit reports for [narrow date range], subject to lawful redaction or withholding.
This request does not assert that the agency uses the technology or holds every category. It seeks existing governance and spending records rather than a new analysis, individual plate detections, movement histories or sensitive operational security details.
For records maintained electronically, I choose copies in the standard electronic format in which they are maintained, sent to [email]. Please identify any limitation. This request does not require creation of a new record, nonstandard conversion or conversion of paper to electronic form.
If access is denied in whole or part, please provide the applicable written certification identifying withheld records, statutory basis, supporting reasons/facts, responsible persons and appeal route. Please redact only exempt information from otherwise disclosable records and explain the redactions.
If the records do not exist under the requested name or another name known to the custodian, please provide the applicable written certification. If an unusual-circumstances extension is used, please provide its reasons and expected determination date in writing. If active-use or storage provisions apply, please provide the required written certification and access appointment.
Before charges exceed [$ amount], please provide an estimate and contact me so I can consider proceeding, narrowing or cancelling. Identify the governing state/local or other statutory schedule, the authorized staff-time basis, copying and transmission charges, and any lawful advance payment. This request does not approve charges above the stated amount.
Name: [Name]
Reply email: [Email]
Optional mailing address: [Address]
Optional telephone: [Number]