To: [Records officer or designated recipient for one holding governmental entity]
Date: [MM-DD-YYYY]
Subject: Utah GRAMA request: plate-reader governance
Under the Government Records Access and Management Act, I request copies of these existing records retained by [one governmental entity] for [start date] through [end date]:
1. Plate-reader operating policies, access rules, training materials and retention schedules effective during the period.
2. Executed equipment and data-service contracts, amendments, purchase orders and invoices during the period.
3. Existing lists of sharing partners and executed data-sharing agreements effective during the period.
4. Existing aggregate audit or compliance reports for [narrow date range], subject to applicable exemptions and lawful redaction.
This request concerns governance and spending rather than an individual's plate detections or movement history. It does not assert that the entity operates this technology or holds every listed record. It seeks existing records rather than a new analysis.
I prefer electronic copies in [available format]. If that format is not maintained or cannot lawfully be provided, please identify the available format.
Please provide intelligible information that is subject to access in partially restricted records, as required by the applicable provisions. For any full or partial denial, please provide the required written notice, legal basis and first-appeal instructions.
If extraordinary circumstances affect timing, please identify the applicable basis and availability date. If another entity retains a requested record, please identify that entity if known.
Please consider a fee waiver or reduction because disclosure would primarily benefit the public by [specific oversight purpose and intended public dissemination]. Before incurring fees above [$ amount], please provide an itemized estimate so I can consider narrowing the request. Please contact me before proceeding above that amount.
Name: [Name]
Mailing address: [Mailing address]
Daytime telephone: [Number]
Email, if provided and willing to receive communications: [Email]