To: [Agency Public Records Request Coordinator, through the published request channel]
Date: [MM-DD-YYYY]
Subject: Tennessee public records request: plate-reader governance records
I request copies of the following existing records held by [agency] for [start date] through [end date] under the Tennessee Public Records Act:
1. Plate-reader operating policies, retention schedules and audit procedures effective during the period.
2. Executed equipment and data-service contracts, amendments, purchase orders and invoices during the period.
3. Existing sharing-partner lists and executed sharing agreements effective during the period.
4. Existing access or query audit logs for [narrow date range], subject to lawful redaction.
Please provide an existing electronic format where available. I seek existing records, not a new compilation or report.
Tennessee citizenship: [truthful statement; follow the agency's identification requirements]. If I do not qualify for statutory access, please let me know whether the agency will voluntarily provide these records.
Please identify the basis for any denial and provide separable nonexempt portions. If prompt production is impracticable, please provide the written response and estimated time required by law.
Please send an estimate before charges exceed [$ amount].
Name: [full name]
Reply contact: [email or mailing address]
Signature: [if required by agency policy]