PART A: INITIAL INFORMAL REQUEST
To: [Custodian of the South Dakota public entity holding the records]
Date: [MM-DD-YYYY]
Subject: Informal public records request: plate-reader governance
Under SDCL chapter 1-27, including 1-27-35, I request copies of these existing records of or belonging to [entity] for [start date] through [end date]:
1. Written plate-reader operating policies, authorized-use rules, retention schedules and audit procedures effective during the period.
2. Executed equipment and data-service contracts, amendments, purchase orders and invoices during the period.
3. Existing executed data-sharing agreements and existing lists of sharing partners effective during the period.
4. Existing aggregate compliance or audit reports for [narrow date range], subject to lawful withholding or redaction.
These categories do not assert that the entity uses the technology or holds every record. I seek governance and spending records, not new research, individual detections, movement histories or sensitive security details.
I prefer electronic copies in the form already stored, delivered to [email or chosen arrangement]. Please identify any limitation and a practical alternative.
Before charges exceed [$ amount], please provide an estimate identifying applicable reproduction, transmittal, staff and other authorized charges. This request does not accept an estimate or authorize charges above that amount. Please request any required written acceptance before assembling the records.
If information is withheld or redacted, please identify the legal basis and provide any portions that can lawfully be released. Please identify the appropriate public record officer for any formal written follow-up.
Name: [Name]
Chosen response method: [Email or mailing address]
Optional telephone: [Number]

PART B: OPTIONAL FORMAL WRITTEN FOLLOW-UP
Use only after an actual informal request was denied or ignored. Complete facts accurately and follow the entity's formal submission procedure.
To: [Public record officer of the entity]
Date: [MM-DD-YYYY]
Subject: Written request under SDCL 1-27-37
On [date], I informally requested [identify the same existing records] from [custodian]. The request was [denied in whole/part on date, or not answered as described accurately]. A copy and any response are attached.
I now request those records under SDCL 1-27-37. Please provide the required prompt response within ten business days: records subject to applicable fees, a written denial with reasons, or acknowledgment and a reasonable further-response estimate. Please identify any clarification needed. This does not assert all copies must be delivered within ten days.
The preferred stored format, response contact and fee-authorization limit stated above remain applicable unless modified here: [changes, if any].
Name/contact: [Details]