To: [Records officer of the public body holding the records]
Date: [MM-DD-YYYY]
Subject: Rhode Island APRA request: plate-reader governance
Under the Rhode Island Access to Public Records Act, R.I. Gen. Laws chapter 38-2, I request copies of the following existing records held by [public body] for [start date] through [end date]:
1. Written plate-reader operating policies, authorized-use rules, retention schedules and audit procedures effective during the period.
2. Executed equipment and data-service contracts, amendments, purchase orders and invoices during the period.
3. Existing executed data-sharing agreements and existing lists of sharing partners effective during the period.
4. Existing aggregate compliance or audit reports for [narrow date range], subject to lawful redaction or withholding.
This request does not assert that the body operates the technology or holds every category. It seeks existing governance and spending records rather than a new analysis, individual plate detections, movement histories or sensitive operational security details. It does not demand an unduly burdensome new data compilation.
I prefer electronic delivery in [available format] to [email], subject to the applicable media, delivery and burden provisions. Please identify any format limitation.
Please provide reasonably segregable portions after lawful redaction. If access is denied in whole or part, please give the specific reasons and appeal procedures in writing. If an extension is needed, please provide the required explanation particularized to this request. If the records are not held, please state that in the response.
Before charges exceed [$ amount], please provide an estimate and contact me so I can consider proceeding, narrowing or cancelling. Please provide detailed search/retrieval itemization, distinguish copying, electronic, storage-retrieval and delivery charges, and identify any applicable advance payment. This request does not authorize charges above the stated amount.
Optional contact for delivery: [Reply email or other chosen contact]
Optional name: [Name]
Optional mailing address: [Address]
If no identifying/contact information is supplied: [Arrange a request number and response pickup method under the body's procedures.]