To: [Individual designated in the holding public body's records-request procedure]
Date: [MM-DD-YYYY]
Subject: Oregon public records request: plate-reader governance
Under ORS 192.311 through 192.478, I request electronic copies of these existing records held by [public body] for [start date] through [end date]:
1. Plate-reader operating policies, access rules, training materials and retention schedules effective during the period.
2. Executed equipment and data-service contracts, amendments, purchase orders and invoices during the period.
3. Existing lists of sharing partners and executed data-sharing agreements effective during the period.
4. Existing aggregate audit or compliance reports for [narrow date range], subject to applicable exemptions and lawful redaction.
This request concerns governance and spending rather than an individual's plate detections or movement history. It seeks existing records and does not assert that the public body operates this technology or holds every listed record.
Please provide nonexempt portions of partially exempt records. For any withholding, please identify the exemption, applicable legal basis and the appropriate review route.
Please acknowledge receipt or complete the response as required. If still processing, please provide the applicable written status and a reasonable estimated completion date. If clarification is needed, please identify the question so I can respond.
Please provide electronic records in [preferred available format], or advise the format maintained if that form is unavailable.
Before any fee exceeds [$ amount], please provide the itemized written estimate and obtain my confirmation to proceed. Please consider a waiver or reduction because disclosure would primarily benefit the general public by [specific public oversight purpose and intended dissemination]. I can discuss narrowing the request.
Name: [Name]
Reply email or mailing address: [Contact information]