To: [Public office records custodian]
Date: [MM-DD-YYYY]
Subject: Public records request: plate-reader governance records
Under Ohio Revised Code 149.43, I request copies of these existing records held by [public office] for [start date] through [end date]:
1. Plate-reader operating policies, retention schedules and audit procedures effective during the period.
2. Executed equipment and data-service contracts, amendments, purchase orders and invoices during the period.
3. Existing lists of authorized sharing partners and executed sharing agreements effective during the period.
4. Existing access or query audit logs for [narrow date range], subject to lawful redaction.
Please provide an existing electronic format if available. This request seeks existing records, not a new analysis or report.
If the request needs clarification, please explain how the relevant records are maintained so I can revise it. If any portion is withheld, please identify the legal basis and provide separable nonexempt portions.
Please notify me before charges exceed [$ amount]. Please acknowledge receipt and provide the records within the applicable time required by Ohio law.
Reply contact: [email or mailing address]
Name: [optional name]