To: [Public entity holding the records]
Date: [MM-DD-YYYY]
Subject: North Dakota open records request: plate-reader governance
Under North Dakota Century Code 44-04-18, I request copies of these existing records held by [entity] for [start date] through [end date]:
1. Written plate-reader operating policies, authorized-use rules, retention schedules and audit procedures effective during the period.
2. Executed equipment and data-service contracts, amendments, purchase orders and invoices during the period.
3. Existing executed data-sharing agreements and existing lists of sharing partners effective during the period.
4. Existing aggregate compliance or audit reports for [narrow date range], subject to lawful withholding or redaction.
These categories do not assert that this entity uses the technology or holds every record. I seek existing governance and spending records, not new research, answers to questions, individual detections, movement histories or sensitive security details.
I prefer an available electronic copy delivered to [email or chosen arrangement]. Please identify any format limitation or the specific website location where accessible responsive records are available.
Please respond within a reasonable time, identify any written clarification needed, and provide a practical estimate if access is delayed. I request any denial in writing, with the legal authority or a statement that a record does not exist, as applicable. Please provide releasable information after lawful deletions.
Before charges exceed [$ amount], please provide an estimate identifying copying, locating, redaction, technology, postage and any other applicable charges or prepayment. This request does not authorize charges above that amount.
Chosen response method: [Email, mailing address or other arrangement]
Optional name: [Name]
Optional telephone: [Number]