To: [Holding agency's public records custodian]
Date: [MM-DD-YYYY]
Subject: North Carolina public records request: plate-reader governance documents
I request electronic copies or accessible public links for the following existing records held by [agency] for [start date] through [end date]:
1. Written plate-reader use policies, retention schedules, operator training materials and supervisory oversight procedures effective during the period.
2. Executed equipment and data-service contracts, amendments, purchase orders and invoices during the period.
3. Existing sharing-policy documents, sharing-partner lists and executed sharing agreements effective during the period, subject to applicable law.
4. Existing aggregate system-use or compliance audit reports submitted to agency leadership during the period, excluding confidential captured plate data and investigative details.
5. Existing maintenance and calibration schedules and records for the system during the period, subject to lawful exemptions.
This request does not seek captured plate data, plate images, individual vehicle-location histories or raw plate-query results. It concerns existing governance and oversight documents, not a new report or compilation.
Please provide accessible records as promptly as possible. If some records require additional processing, please identify the remaining categories and expected timing.
Please provide an itemized estimate before charges exceed [$ amount], including the basis for any special service charge. I can discuss narrowing the request.
For withheld portions, please identify the applicable legal basis and supply the nonconfidential remainder.
Name: [name]
Reply contact: [contact]