To: [Records custodian of the public body holding the records]
Date: [MM-DD-YYYY]
Subject: New Mexico IPRA request: plate-reader governance
Under the Inspection of Public Records Act, I request electronic copies of these existing records held by [public body] for [start date] through [end date]:
1. Plate-reader operating policies, access rules, training materials and retention schedules effective during the period.
2. Executed equipment and data-service contracts, amendments, purchase orders and invoices during the period.
3. Existing lists of sharing partners and executed data-sharing agreements effective during the period.
4. Existing aggregate audit or compliance reports for [narrow date range], subject to applicable exemptions and lawful redaction.
This request concerns governance and spending rather than an individual's plate detections, sealed investigative data or movement history. It does not assert that the public body operates this technology or holds every listed record. It seeks identifiable existing records rather than a new report or answers to a questionnaire.
Please separate exempt from nonexempt information and provide the information subject to inspection, as required by applicable law. For any full or partial denial, please explain the basis in writing, describe the records sought and identify the names and titles or positions of those responsible for the denial.
I specifically request electronic copies in their existing file format, delivered to [email]. Please identify any applicable limitation.
If inspection is not permitted within three business days after delivery to the custodian's office, please provide the required written timing response. If the request is determined excessively burdensome or broad, please provide the required written notice within the applicable period and identify what narrowing would help. Please advise the expected reasonable completion period.
If another known custodian holds the records, please forward the request as required and notify me of the location and custodian.
Before incurring fees above [$ amount], please provide an itemized estimate and contact me so I can consider narrowing the request. This request does not approve charges above that amount.
Name: [Name]
Address: [Address]
Telephone: [Number]
Reply email: [Email]