To: [Records official for the public body or agency holding the records]
Date: [MM-DD-YYYY]
Subject: New Hampshire Right-to-Know request: plate-reader governance
Under RSA chapter 91-A, I request access to and copies of these reasonably described existing governmental records held by [public body/agency] for [start date] through [end date]:
1. Plate-reader operating policies, authorized-use rules, retention schedules and audit procedures effective during the period.
2. Executed equipment and data-service contracts, amendments, purchase orders and invoices during the period.
3. Existing executed data-sharing agreements and existing lists of sharing partners effective during the period.
4. Existing aggregate compliance or audit reports for [narrow date range], subject to lawful withholding or redaction.
This request does not assert that the body operates the technology or possesses every listed record. It seeks existing governance and spending records, not a new analysis, individual plate detections, movement histories or protected operational security details.
I prefer electronic copies in [standard available format] delivered to [email], where reasonably practicable. Please identify any applicable format or delivery limitation. If a responsive record is already publicly posted, please identify its location.
If a requested record is not immediately available, please provide the response required by RSA 91-A:4, IV within the applicable five-business-day period. If additional time is reasonably necessary to determine availability, please provide the written time estimate and reason. For any withholding in whole or part, please identify the specific exemption and briefly explain its application, and provide portions that can lawfully be released.
Before charges exceed [$ amount], please provide an itemized estimate and contact me so I can consider narrowing the request. Identify actual copying charges, any other-law fee and any proposed per-electronic-communication charge separately, with the applicable policy and counting method. This request seeks the listed existing documents rather than an unrestricted search of all correspondence.
Please consider a waiver under the applicable RSA 91-A:4 provisions based on [truthful qualifying financial or public-interest grounds and supporting explanation]. This request does not assert indigency, media status or other eligibility without supporting facts, and does not approve charges above the stated amount.
Name: [Name]
Mailing address: [Address]
Reply email: [Email]
Telephone: [Number]