To: [Designated contact for the Montana public agency holding the information]
Date: [MM-DD-YYYY]
Subject: Public information request: plate-reader governance
Under Montana Code Annotated Title 2, chapter 6, part 10, I request copies of this existing information prepared, owned, used or retained by [agency] for [start date] through [end date]:
1. Written plate-reader operating policies, authorized-use rules, retention schedules and audit procedures effective during the period.
2. Executed equipment and data-service contracts, amendments, purchase orders and invoices during the period.
3. Existing executed data-sharing agreements and existing lists of sharing partners effective during the period.
4. Existing aggregate compliance or audit reports for [narrow date range], subject to lawful withholding or redaction.
These categories do not assert that the agency uses this technology or holds every item. I seek existing governance and spending information rather than new research, individual detections, movement histories or sensitive security details.
I prefer electronic copies in an existing usable form, delivered to [email or chosen arrangement]. Please identify any limitation. I do not request alteration or customization of the information.
Please respond under the timing provisions applicable to this agency, identify any clarification needed, and provide an estimated fulfillment date and documented fees if the information cannot be readily identified and gathered. This sample does not impose the nonlocal-agency acknowledgment rule on a city or county.
Please provide a written explanation of any denial, identify its legal basis, and provide any information that can lawfully be released after protected details are removed.
Before charges exceed [$ amount], please contact me with the documented estimate, applicable fee categories and any prepayment requirement. This request does not authorize charges above that amount.
Name: [Name]
Chosen response method: [Email or mailing arrangement]
Other information required by the agency's published process: [Complete truthfully]
If submitted through OPIR or the DOJ application, use this description within that agency's current required process rather than assuming an email alone files the request.