To: [Public records officer for the Mississippi agency holding the records]
Date: [MM-DD-YYYY]
Subject: Mississippi Public Records Act request: plate-reader governance
Under the Mississippi Public Records Act, I request copies of these existing records held by [agency] for [start date] through [end date]:
1. Written plate-reader operating policies, authorized-use rules, retention schedules and audit procedures effective during the period.
2. Executed equipment and data-service contracts, amendments, purchase orders and invoices during the period.
3. Existing executed data-sharing agreements and existing lists of sharing partners effective during the period.
4. Existing aggregate compliance or audit reports for [narrow date range], subject to lawful withholding or redaction.
These categories do not assert that this agency uses plate readers or holds every record. I seek existing governance and spending records, not new research, individual detections, movement histories or sensitive security details.
Please provide an electronic copy in an existing maintained format to [email]. Please identify any format limitation.
Please release nonexempt portions and provide a written denial specifying the legal exemption for withheld material. If no responsive record is held, please tell me.
Before charges exceed [$ amount], please provide a cost estimate identifying the work, applicable rates, any special electronic-data authority and required advance payment. This request does not authorize charges above that amount or assert a fee waiver.
Please identify the received date and applicable response timetable. If additional time or procurement tolling applies, please explain the specific basis and relevant event. I have not agreed to an extension by using this template; please propose any requested agreement separately.
Name: [Name]
Contact information: [Email or mailing address]
Other information required by the holding agency's published process: [Complete truthfully]