To: [Holding agency or municipality's Records Access Officer]
Date: [MM-DD-YYYY]
Subject: Massachusetts public records request: plate-reader governance
Under M.G.L. chapter 66, section 10, I request electronic copies of the following existing records in the possession, custody or control of [entity] for [start date] through [end date]:
1. Plate-reader operating policies, retention schedules, access rules and training materials effective during the period.
2. Executed equipment and data-service contracts, amendments, purchase orders and invoices during the period.
3. Existing lists of sharing partners and executed data-sharing agreements effective during the period.
4. Existing aggregate use or compliance audit reports for [narrow date range], subject to applicable exemptions and lawful redaction.
This request concerns governance and spending rather than an individual's plate detections or movement history. It seeks existing records and does not request new analysis.
Please provide segregable public portions and identify any withheld records or portions, with specific exemption citations and reasons. If another entity holds responsive records, please identify it if known.
Please provide the required initial response and, if additional time is needed, the applicable explanation and expected production timeframe. Please provide copies of any petition and determination concerning an extension or additional charges.
Please provide an itemized good-faith fee estimate before charges exceed [$ amount]. I can discuss narrowing the request. Please consider a waiver or reduction if the applicable public-interest criteria are met.
Name: [Name]
Reply email or mailing address: [Contact information]