To: [Public access officer or records custodian of the holding body]
Date: [MM-DD-YYYY]
Subject: Maine FOAA request: plate-reader governance records
Under Maine's Freedom of Access Act, 1 M.R.S. sections 408-A and 409, I request copies of the following existing records held by [body] for [start date] through [end date]:
1. Written plate-reader operating policies, authorized-use rules, retention schedules and audit procedures effective during the period.
2. Executed equipment and data-service contracts, amendments, purchase orders and invoices during the period.
3. Existing executed data-sharing agreements and existing lists of sharing partners effective during the period.
4. Existing aggregate compliance or audit reports for [narrow date range], subject to lawful redaction or withholding.
This request does not assert that the body operates this technology or holds each category. It seeks existing governance and spending records, rather than a new analysis, individual plate detections, movement histories or sensitive operational security details.
I prefer electronic delivery in the medium in which the records are stored, where available under section 408-A(7), to [email]. Please identify any applicable confidentiality-separation or format limitation.
Please acknowledge receipt and provide the applicable good-faith time and cost estimates. If clarification would help identify the records or reduce costs, please contact me.
Please provide any required written denial notice and cite the statutory authority for a denial. Please consider releasing portions that can lawfully be separated from confidential information.
Before charges exceed [$ amount], please provide an itemized estimate and contact me so I can consider proceeding, modifying or cancelling the request. Identify staff, conversion, copying, device and mailing costs as applicable, and any lawful advance payment. This request does not authorize charges above that amount.
Please consider a fee waiver based on [truthful applicable indigency or public-interest grounds]. This does not assert an automatic waiver or that all electronic delivery is free.
Name: [Name]
Reply email: [Email]
Optional mailing address: [Address]
Optional telephone: [Number]