To: [Custodian of the public body holding the records]
Date: [MM-DD-YYYY]
Subject: Louisiana public records request: plate-reader governance
Scope note: This starting template concerns records held outside the office of the governor. Review the separate eligibility rules before adapting it for that office or for a restricted post-conviction request. Do not make an untrue age, identity, residency or other eligibility statement.
Under Louisiana's Public Records Law, La. R.S. 44:1 et seq., I request copies of these existing records held by [public body] for [start date] through [end date]:
1. Written plate-reader operating policies, authorized-use rules, retention schedules and audit procedures effective during the period.
2. Executed equipment and data-service contracts, amendments, purchase orders and invoices during the period.
3. Existing executed data-sharing agreements and existing lists of sharing partners effective during the period.
4. Existing aggregate compliance or audit reports for [narrow date range], subject to lawful withholding or redaction.
This request does not assert that the body uses the technology or holds every category. It seeks existing governance and spending records rather than a new analysis, individual plate detections, movement histories or sensitive operational security details.
I prefer copies in the electronic format in which the records are maintained, delivered to [email], where available. Please identify any format limitation; this does not demand a new conversion.
If some content is not public, please consider separating it and providing the lawfully releasable material. If a record's public status is disputed, please provide the applicable written determination, reasons and legal basis. If collection, segregation, redaction, examination or review requires more time, please provide a reasonable estimate.
If active use prevents immediate access, please provide the applicable written certification and appointment. If the record is not in your custody or control, please provide the applicable written absence certification with the location/custody information known to you.
Before charges exceed [$ amount], please provide an estimate and contact me so I can consider proceeding, narrowing or cancelling. Please identify the governing state/local or other statutory fee schedule, copying or electronic-transmission charges, any lawful advance payment and any applicable outstanding balance. This request does not approve charges above that amount.
Please consider any available reduction based on [truthful applicable eligibility and grounds]. This does not assert an automatic waiver, unlimited free copies or a statewide local fee rate.
Name: [Name]
Reply email: [Email]
Optional mailing address: [Address]
Optional telephone: [Number]