To: [Agency records custodian and published request address]
Subject: Kentucky Open Records Act request: automated license plate reader records
Date: [MM-DD-YYYY]
I request the following existing records under KRS 61.870 through 61.884 for [agency], covering [start date] through [end date], unless a different period is specified below.
I qualify as a resident of the Commonwealth because [state the truthful statutory basis, such as residing in Kentucky]. My name is [printed full name].
1. Current and superseded policies governing automated license plate readers, access, permissible searches, retention, sharing and audits, effective during the specified period.
2. Executed contracts, amendments, purchase orders and invoices for the agency's plate-reader equipment and services during that period.
3. Existing lists or exports identifying agencies and other entities authorized to access or receive the agency's plate-reader data, and associated sharing agreements in effect during that period.
4. Existing access and query audit logs for [narrow date range], including the fields already maintained for date, user or agency, stated purpose and audit disposition, subject to lawful redaction.
5. Existing retention schedules and deletion-policy records applicable during that period.
Please provide electronic copies in an existing electronic format where available. This request seeks existing records, not the creation of a new report or answers to questions.
If any portion is withheld, please identify the specific statutory exception and explain how it applies. Please provide any nonexempt portions that can be separated.
If a record is unavailable within the ordinary response period, please explain the cause and provide the earliest date it will be available. If you are not the custodian, please identify the appropriate custodian.
Please notify me before incurring fees above [$ amount]. [If true: This request is for a noncommercial purpose.] Please send the written response and records to [email or mailing address].
Signature: [signature]
Printed name: [full name]
Contact: [email or mailing address]