To: [Custodian of the agency holding the records]
Date: [MM-DD-YYYY]
Subject: Kansas Open Records Act request: plate-reader governance
Under the Kansas Open Records Act, I request access to and copies of these existing records held by [agency] for [start date] through [end date]:
1. Written plate-reader operating policies, authorized-use rules, retention schedules and audit procedures effective during the period.
2. Executed equipment and data-service contracts, amendments, purchase orders and invoices during the period.
3. Existing executed data-sharing agreements and existing lists of sharing partners effective during the period.
4. Existing aggregate compliance or audit reports for [narrow date range], subject to lawful withholding or redaction.
The categories do not assert that this agency uses the technology or holds every record. This request seeks governance and spending records, not individual plate detections, movement histories, system locations or sensitive operational security details. Please separate protected material and provide the remaining portions subject to disclosure.
I prefer electronic delivery to [email], if practicable. Please identify any format limitation and a practical alternative. If another custodian is appropriate, please provide the custodian's name and location if known or readily ascertainable.
Please act as soon as possible and no later than the end of the third business day following receipt. If access is not immediately possible, please explain the cause of delay in detail and identify the place and earliest time and date for inspection. I also request a written statement of any denial with its specific legal basis, within the separate statutory period following this statement request. This does not assert that all copies must be delivered in three days.
Before charges exceed [$ amount], please contact me with an estimate and any lawful prepayment requirement. I request itemized charges and the applicable fee schedule. This request does not authorize charges above that amount. Please use [chosen contact method] for responses and any cost discussion.
Name: [Name]
Address: [Address]
Response contact: [Email or other arrangement]
Optional certification only if required and true: [I do not intend to use or make available lists of names or addresses for selling or offering property or services to listed people or residents, within the restrictions of K.S.A. 45-220(c)(2).]