To: [Designated records custodian of holding Idaho agency]
Date: [MM-DD-YYYY]
Subject: Public records request: plate-reader governance
Under the Idaho Public Records Act, I request these existing records held by [agency] for [start date] through [end date]:
1. Written plate-reader operating policies, authorized-use rules, retention schedules and audit procedures effective during the period.
2. Executed equipment and data-service contracts, amendments, purchase orders and invoices during the period.
3. Existing executed data-sharing agreements and existing lists of sharing partners effective during the period.
4. Existing aggregate compliance or audit reports for [narrow date range], subject to lawful withholding or redaction.
These categories do not assert that this agency uses the technology or holds every record. I seek existing governance and spending records, not new research, individual detections, movement histories or sensitive security details.
I prefer an existing electronic copy to [email]. Please identify format or conversion limitations before proceeding.
Please separate protected material and provide the remaining nonexempt portions. For any denial, please identify its statutory basis and the applicable review procedure and time period.
Before charges exceed [$ amount], please provide an itemized estimate and any lawful advance-payment requirement. This request does not authorize charges above that amount or claim a fee waiver.
Name: [Name]
Mailing address: [Full address]
Email: [Email]
Telephone: [Telephone]
Residency declaration: [Complete the holding agency's required written attestation or affirmation under oath truthfully; do not leave this as a placeholder in the submitted request.]
If applying as an employee of a resident: [Explain the truthful basis and confirm the applicable classification with the custodian.]
Signature/declaration required by the holding agency: [Complete truthfully before submission]