To: [Hawaii state or county agency holding or administratively controlling the records]
Date: [MM-DD-YYYY]
Subject: Formal UIPA request: plate-reader governance
Under part II of Hawaii's Uniform Information Practices Act, I request copies of these existing records held by [agency] for [start date] through [end date]:
1. Written plate-reader operating policies, authorized-use rules, retention schedules and audit procedures effective during the period.
2. Executed equipment and data-service contracts, amendments, purchase orders and invoices during the period.
3. Existing executed data-sharing agreements and existing lists of sharing partners effective during the period.
4. Existing aggregate compliance or audit reports for [narrow date range], subject to lawful withholding or redaction.
These categories do not assert that this agency uses the technology or holds every record. I seek existing governance and spending records, not new research, individual detections, movement histories or sensitive security details.
I prefer an existing electronic copy to [email or chosen delivery arrangement]. Please identify any format limitation or clarification needed.
Please provide a notice identifying any withheld record or portion and the specific legal authority. Please provide reasonably segregable public portions.
Before charges exceed [$ amount], please provide a good faith estimate, any required prepayment instructions, and an itemized bill on this written request. This template does not authorize charges above that amount or assert public-interest waiver eligibility.
Please identify any extenuating circumstances, incremental disclosure schedule and requester action required. I will need to respond to clarification, arrangement and lawful prepayment instructions within the applicable period.
Name or alias: [Chosen identifier]
Contact information sufficient for correspondence: [Email or mailing arrangement]
Other information required by the holding agency's process: [Complete truthfully]
Optional separate public-interest fee-waiver request: [Include only if supported by truthful identifying facts and the actual waiver criteria; otherwise remove this line]