To: [Holding agency's designated open records officer or proper custodian]
Date: [MM-DD-YYYY]
Subject: Georgia Open Records Act request: plate-reader governance
I request electronic copies of the following existing records held by [agency] for [start date] through [end date]:
1. Plate-reader operating policies, retention schedules, audit procedures and training materials effective during the period.
2. Executed equipment and data-service contracts, amendments, purchase orders and invoices during the period.
3. Existing lists of sharing partners and executed data-sharing agreements effective during the period.
4. Existing access or query audit logs for [narrow date range], subject to applicable exemptions and lawful redaction. This request concerns system governance rather than an individual's movement history.
Please provide the records available within the applicable three-business-day period. If responsive records exist but are unavailable within that period, please describe them and provide a production timeline and estimated costs.
Please contact me with an itemized estimate before charges exceed [$ amount]. I can discuss narrowing the request.
For any withheld record or portion, please identify the specific statutory provision and supply the accessible remainder.
Name: [name]
Reply contact: [contact]