To: [FOIA officer for the D.C. public body holding the records]
Date: [MM-DD-YYYY]
Subject: FOIA Request: surveillance governance records
Under the District of Columbia Freedom of Information Act, I request copies of these existing records held by [public body] for [start date] through [end date], concerning [identify the plate-reader or other surveillance program if known]:
1. Written operating policies, authorized-use rules, retention schedules and audit procedures effective during the period.
2. Executed equipment and data-service contracts, amendments, purchase orders and invoices.
3. Existing executed data-sharing agreements and existing lists of sharing partners.
4. Existing aggregate compliance or audit reports for [narrow date range], subject to lawful withholding or redaction.
These categories do not assert that this public body uses the technology or holds every record. I seek existing governance and spending records, not new research, individual detections, movement histories, body-camera footage or sensitive security details.
I prefer an electronic copy in [format] to [email]. Please identify any format or reasonable-effort limitation.
Please provide reasonably segregable nonexempt portions and explain any withheld material in writing, identifying the applicable exemption and available review rights. If no responsive record is held, please tell me.
Before charges exceed [$ amount], please provide an estimate identifying the applicable fee category, schedule, work and rates, and any lawful advance-payment requirement. This sample does not authorize costs above that amount, establish a requester classification or claim a fee waiver.
Please confirm receipt and the applicable response timetable. If an unusual-circumstances extension applies, please provide the reasons and expected determination date in writing.
Name: [Name]
Contact information: [Email, telephone or mailing arrangement]
Other information required by the holding public body's process: [Complete truthfully]