To: [Holding agency's records custodian]
Date: [MM-DD-YYYY]
Subject: Existing plate-reader governance records: CORA / CCJRA as applicable
I request electronic copies of the following existing records held by [agency] for [start date] through [end date]:
1. Plate-reader operating policies, retention schedules and training materials effective during the period.
2. Executed equipment and data-service contracts, amendments, purchase orders and invoices during the period.
3. Existing lists of sharing partners and executed data-sharing agreements effective during the period.
4. Existing aggregate compliance or system-use oversight reports for [narrow date range], subject to applicable exemptions and lawful redaction.
This request concerns governance and spending, not identifiable plate scans, personal travel histories or an active investigation. It does not ask the agency to create a new analysis.
Please identify which requested categories are handled under CORA and which, if any, under CCJRA. Please provide accessible portions and identify the legal basis for withheld records. If the records are held elsewhere, please identify the holding custodian if known.
Please provide an estimate and the applicable fee policy before charges exceed [$ amount]. I can discuss narrowing the request. Please provide any applicable extension notice and expected availability date.
Name: [Name]
Reply email or mailing address: [Contact information]
Agency form / required statement: [Complete the holding agency's current process and any applicable certification truthfully]