To: [Custodian with administrative control of the Arkansas agency's records]
Date: [MM-DD-YYYY]
Subject: Arkansas FOIA request: plate-reader governance
Under the Arkansas Freedom of Information Act, I request copies of these existing records held by [agency] for [start date] through [end date]:
1. Written plate-reader operating policies, authorized-use rules, retention schedules and audit procedures effective during the period.
2. Executed equipment and data-service contracts, amendments, purchase orders and invoices during the period.
3. Existing executed data-sharing agreements and existing lists of sharing partners effective during the period.
4. Existing aggregate compliance or audit reports for [narrow date range], subject to lawful withholding or redaction.
These categories do not assert that this agency uses the technology or holds every record. I seek existing governance and spending records, not new research, individual detections, movement histories or sensitive security details.
I prefer an electronic copy in a readily available or readily convertible existing format to [email]. Please identify any format limitation.
Please provide reasonably segregable public portions and identify the applicable exemption for anything withheld. If no responsive record exists, or another custodian has administrative control, please provide the applicable written response.
Before charges exceed [$ amount], please provide an itemized estimate identifying the applicable authority, any special electronic or media rule, and any lawful advance-payment requirement. This request does not authorize charges above that amount or assert fee-waiver eligibility.
Name: [Name]
Contact information: [Email or mailing arrangement]
Arkansas citizenship or other access basis: [Describe truthfully if applicable or requested. Do not use this placeholder as a declaration. If not entitled under the Act, ask whether access will be provided voluntarily.]
Other information required by the holding agency's process: [Complete truthfully]