To: [Records custodian for the holding police department, sheriff, city or state body]
Date: [MM-DD-YYYY]
Subject: Arizona public records request: plate-reader governance
Under A.R.S. 39-121 and 39-121.01, I request electronic copies of the following existing records held by [public body] for [start date] through [end date]:
1. Plate-reader policies, retention schedules, access rules and training materials effective during the period.
2. Executed equipment and data-service contracts, amendments, purchase orders and invoices during the period.
3. Existing sharing-partner lists and executed data-sharing agreements effective during the period.
4. Existing aggregate compliance or audit reports for [narrow date range], subject to lawful exemptions and redaction.
This request concerns governance and spending, not an individual's plate detections or movement history. It does not seek a newly created analysis or video recordings.
Purpose affirmation: [Choose and complete the truthful applicable statement: These records are not for a commercial purpose; OR These records are for a commercial purpose and the intended use is: ...].
Please provide accessible portions and the legal basis for any withholding. If the index requirement in A.R.S. 39-121.01(D)(2) applies to this body, please provide the required index of withheld records or categories and reasons.
Please confirm receipt and advise the anticipated production schedule. If charges are proposed, please provide an itemized estimate and legal basis before costs exceed [$ amount]. I can discuss narrowing the request or arranging inspection.
Name: [Name]
Reply email or mailing address: [Contact information]