To: [Public officer/records coordinator of the holding body]
Date: [MM-DD-YYYY]
Subject: Alabama public records request: plate-reader governance
Eligibility: [Keep only a truthful statement: I am an Alabama resident as defined in section 36-12-43. OR I am not an Alabama resident and ask whether the officer will voluntarily provide these records under section 36-12-44(f), without asserting resident entitlement.]
Submission check: [Follow the holding officer's actual written procedure and required form. A nonresident must not submit a form certifying Alabama residency. This text is a starting attachment or description, not a substitute for required procedures.]
Under the applicable provisions of Alabama Code sections 36-12-40 through 36-12-47, or voluntarily if I lack resident entitlement, I request copies of these existing records held by [body] for [start date] through [end date]:
1. Written plate-reader operating policies, authorized-use rules, retention schedules and audit procedures effective during the period.
2. Executed equipment and data-service contracts, amendments, purchase orders and invoices during the period.
3. Existing executed data-sharing agreements and existing lists of sharing partners effective during the period.
4. Existing aggregate compliance or audit reports for [narrow date range], subject to lawful redaction or withholding.
This request does not assert that the body uses this technology or holds every category. It seeks existing governance and spending records rather than a new analysis, individual plate detections, movement histories or sensitive operational security details.
I prefer electronic copies in an available format delivered to [email]. Please identify any format limitation and lawful charges.
Please identify missing information or necessary clarification promptly. Please provide the applicable acknowledgment and substantive response. If the request is designated time-intensive, please provide the required notice and likely fees so I can decide whether to proceed, narrow or withdraw it. This request is not an election to proceed with an unknown time-intensive charge.
If access is denied, please state the reasons and applicable legal basis. Please consider releasing lawful portions after redaction, including the protected contract information covered by section 36-12-47 where applicable.
Before charges exceed [$ amount], please provide an estimate and contact me so I can consider proceeding, narrowing or cancelling. Please identify the governing fee schedule, search/retrieval, review/redaction, copying and transmission costs as applicable and any lawful advance payment. This request does not authorize charges above that amount or claim an automatic waiver.
Name: [Name]
Phone: [Number]
Email: [Email]
Street address: [Address]
City: [City]
State: [State]
ZIP: [ZIP]